Birth Certificate Apostille in California

Hello  my dear readers. Hope your weekend was great.  Last week was very rich for events and we were very busy, that’s why I did not posted anything.

My daughter has turned 3 months and I couldn’t believe  how time flies.

I was facing some problems with obtaining Apostille for our daughter and decided to make  a guide for those who might need it soon. For the first time I did it wrong and now I know how to do it right.

Well, first at all you will need to receive a Birth Certificate for your child. I believe this is not a problem at all and you know how to do it.

If you need an Apostille issued by Secretary of State California you need to do it in several steps.

First at all, you should go to Clerk-Recorder Office to receive a copy. In my case it was in Santa Clara county. The fee is $28 for each copy if you paying cash, if you are planning to use a credit/debit card it is $30. 

Record Documents Address:
70 West Hedding Street, (at First Street)
San Jose, CA 95110


Phone: (408) 299-5688

New law allows on line birth certificate as well. The guide is here on-line guide

Prepare a cover letter, I made this one 


California Secretary of State

Authentication Department

Request for an Apostille





Country/organization where documents will be sent: _______________

Please return documents via enclosed prepaid envelope

Signature:  ____________

Then you should go to the post office and buy two envelopes, one for sending and one for receiving back your papers self-addressed.  If you wish to use a mail tracking service, please provide a pre-paid air bill. If you do not use a prepaid service, our office will mail your document(s) by U.S. Postal Service regular mail at no charge.

Write a check or money order for or the authentication fee of $20 per authentication certificate made payable to Secretary of State and payable in U.S. dollars.

Submit all your documents and send them over using this mailing address: Notary Public Section
P.O. Box 942877
Sacramento, CA 94277–0001

Authentication requests can be presented in person to our Sacramento or Los Angeles office locations for processing between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday (excluding holidays). A $20 fee for each authentication certificate and an additional $6 special handling fee for each different public official’s signature to be authenticated is required. When presenting a request in person to either of our offices, no appointment is necessary. Customers are served on a “first come first serve” basis. Payments can be made by check, money order, or credit card (Visa or MasterCard). Cash is only accepted in person at the Sacramento office.

More information here Secretary of state California

It will take around 1 week to receive your Apostille.




Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s